Because Evergreen notes can be used as part of a strategy for writing public work (Executable strategy for writing), it’s tempting to “save time” by writing notes in publishable form. That might mean providing all the necessary background to understand some (boring to you) idea, or self-censoring, or adding lots of qualifiers, or spending lots of effort on clarity. Many of these practices can be somewhat useful as part of your own thinking process—for instance, clearer writing usually involves clearer thinking. But I find it substantially increases the overhead and effort in writing, often to the point of producing blockage.
More concretely, this manifests as a common failure mode for me when I’m writing notes as part of explicit preparation for some public writing. I’ll often try to do both jobs at once. That is, I might be writing atomic-style notes (Evergreen notes should be atomic) but I try to write them as if they’re sections in a larger essay or work. Or even just: I try to write things with all the context and clear prose needed for an outsider to understand what I’m talking about. Then I often find that I can’t write anything at all! Better to write at a level where I can produce something, then use that to lever myself upward. (Evergreen notes permit smooth incremental progress in writing (“incremental writing”))
When it’s a topic I understand well, I can write notes for both myself and an audience simultaneously. But that sometimes produces the false impression that I can pull this off all the time! To avoid that false impression, I’ll write notes for myself “by default,” and only “opt into” writing notes for an audience explicitly.
Q. What bad habit do I often fall into when writing evergreen notes in preparation for public writing?
A. I’ll try to do my public writing as part of my first pass on the notes.
Q. Why do I often find myself stuck when I try to write evergreen notes as publishable prose for an audience?
A. When a topic is hard enough to distill on its own, the extra cognitive load of considering a reader overwhelms me.
A naive writing process begins with a rough inkling about what one wants to write and a blank page. Progress from this point requires an enormous amount of activation energy and cognitive effort: there’s nothing external, so you must juggle all of the piece-to-be in your head.
By contrast, if you’ve already written lots of concept-oriented Evergreen notes around the topic, your task is more like editing than composition. You can make an outline by shuffling the note titles, write notes on any missing material, and edit them together into a narrative. In fact, because you can Create speculative outlines while you write, you might find that the first of these steps is already accomplished, too. And writing each note isn’t hard: Evergreen notes permit smooth incremental progress in writing (“incremental writing”).
Instead of having a task like “write an outline of the first chapter,” you have a task like “find notes which seem relevant.” Each step feels doable. This is an executable strategy (see Executable strategy). But beware—don’t let this strategy “poison” the initial note-writing process: Write notes for yourself by default, disregarding audience.
I describe two approaches here: an undirected version, in which writing projects emerge organically from daily work; and a directed version, in which you’re trying to write about something specific.
One other nice benefit of this approach: Evergreen notes lower the emotional stakes in editing manuscripts.
Ahrens, S. (2017). How to Take Smart Notes: One Simple Technique to Boost Writing, Learning and Thinking – for Students, Academics and Nonfiction Book Writers.
Preparing Fragments Helps You to Ease Into Writing • Zettelkasten Method
To see with clarity if your research backs up your text’s structure sufficiently, the next step is to assign notes from your Zettelkasten to the items of your outline. When an item of your outline seems to be neglected because you don’t have enough notes that fit, you can continue your research, focusing on the missing pieces. As soon as you’re confident you got enough coverage for a start, you string the notes’s contents together according to the outline. Thus you create the very first draft. That’s all it takes to move from a plan to outline to manuscript. Then you begin to re-write, organize the material and start to make the text coherent.
There’s no magic involved in writing texts with the help of a well-fed Zettelkasten. To compile a first draft you put the contents of selected notes at the appropriate places in the outline, putting meat on the bones of your text’s skeleton. That’s how a Zettelkasten helps you complete your first draft.
If you had to set one metric to use as a leading indicator for yourself as a knowledge worker, the best I know might be the number of Evergreen notes written per day. Note-writing can be a virtuosic skill, but Most people use notes as a bucket for storage or scratch thoughts and Note-writing practices are generally ineffective.
A caveat: “Better note-taking” misses the point; what matters is “better thinking”
Ahrens, S. (2017). How to Take Smart Notes: One Simple Technique to Boost Writing, Learning and Thinking – for Students, Academics and Nonfiction Book Writers.
If writing is the medium of research and studying nothing else than research, then there is no reason not to work as if nothing else counts than writing.
Focusing on writing as if nothing else counts does not necessarily mean you should do everything else less well, but it certainly makes you do everything else differently. Having a clear, tangible purpose when you attend a lecture, discussion or seminar will make you more engaged and sharpen your focus.
Even if you decide never to write a single line of a manuscript, you will improve your reading, thinking and other intellectual skills just by doing everything as if nothing counts other than writing.
Much of the day-to-day thinking involved in creative work is simply lost, like sand castles in the tide. Ephemerality can actually be useful in low-fidelity thought, but it’s simply an accidental property in many cases. We should do our serious thinking in the form of Evergreen notes so that the thinking accumulates.
Leaps of insight emerge from prior thought. So where does that thought happen? It could happen in your head, or in a series of fleeting sketches in the pages of your notebook, but Knowledge work should accrete, and those mechanisms are awfully lossy.
Consider some hypothetical leap of insight you’d like to be able to make. To make that leap, you’ll typically need to evolve many independent, partially-formed ideas simultaneously, until they suddenly converge in a flash of inspiration. If you need to iterate on more than a few pieces at once, you may struggle to keep them all in your head.
By contrast, because Evergreen notes should be atomic, they’re small enough in scope that you can start and finish one note in well under half an hour (see Evergreen notes permit smooth incremental progress in writing (“incremental writing”)). Yet each note you write represents an increment in your thinking about that specific idea, and each note enriches the broader network of links (Evergreen notes should be densely linked). Because these are Evergreen notes, you now have a clear place to stand as you iterate on this specific idea.
The notes you write will interact with materials you read (Evergreen note-writing helps reading efforts accumulate) and will produce the foundations of new manuscripts (Executable strategy for writing).
And if you can’t write even one atomic note on the idea you have, Spaced repetition may be a helpful tool to incrementally develop inklings.
Related: “Better note-taking” misses the point; what matters is “better thinking”
Luhmann, N. (1992). Communicating with Slip Boxes. In A. Kieserling (Ed.), & M. Kuehn (Trans.), Universität als Milieu: Kleine Schriften (pp. 53–61). Retrieved from http://luhmann.surge.sh/communicating-with-slip-boxes
Naturally, independence presupposes a minimal measure of intrinsic complexity. The slip box needs a number of years in order to reach critical mass. Until then, it functions as a mere container from which we can retrieve what we put in. This changes with its growth in size and complexity. On the one hand, the number of approaches and occasions for questions increases. The slip box becomes a universal instrument.
Ahrens, S. (2017). How to Take Smart Notes: One Simple Technique to Boost Writing, Learning and Thinking – for Students, Academics and Nonfiction Book Writers.